With the rise in coworking spaces, why does it make sense for businesses to turn to offsite locations to hold their next meeting or training session? With the widely accepted popular coworking and unique rental spaces, knowing where to keep your upcoming meeting or training session has never been so easy, and accessible.

These days any space can be turned or pivoted into areas for rent – a nail salon, libraries, schools, wedding halls. However, and I say that with caution, not every space is meant to hold your next contract negotiation or business meeting. When looking to conduct business, where you meet, sets the tone of professionalism. Here are a few tips to get you started toward choosing the right space for your organization.

What is purpose-built?

Simply put, spaces that are built for the needs of business. When we explain, what makes the Corporate Event Centre (CEC) different from other meeting rental facilities, big or small, we are built with the benefit of organizations in mind. The look, the feel, the amenities, careful thought was put into our facility’s conception, customized with the tools and services you need to encourage collaboration, spark discussion, and empower participants to make productive use of time.

Meetings Spaces Built for Business

You are where you meet. It is difficult to feel motivated and get anything accomplished if your meeting space is noisy and chaotic while lacking the equipment to hold a productive session. Entertaining clients at a collection of like-minded people with similar interests and values is the breeding ground for success and accomplishment. A beautiful space makes everything better…right? It shows your professionalism, seriousness and care. For businesses with already established meetings spaces, meeting in a new environment fosters new ideas and inspirations. Whether you are a Fortune 500 enterprise or a non-profit organization, you need a space that breeds innovation and collaboration.

TIP: A suitable meeting space will offer versatility and set up styles at your disposal. Easels, projectors and connectivity should be standard.

The Rise of Agility

Where we choose to work is shifting. More Canadians are moving away from working 9-to-5 jobs to becoming independent contractors and freelancers via the “gig economy.” A report completed by Intuit Canada states that 45% of the Canadian workforce will consist of freelance workers, independent contractors, and on-demand workers. The gig economy makes renting short-term space rather than high rents, and long-term lease contracts an affordable and flexible alternative that doesn’t require access to large capital and start-up costs. Utilizing a meeting rental space makes perfect sense for independent workers because rather than relying on costly leases, one could rent the space they need, per full or half day, like many days, when necessary.

Tip: Most meetings space rentals offer per daily, weekly and monthly rental options which are both flexible and affordable.

Technology Driven Meetings Spaces

Having the right tech in place is essential for a successful meeting. While WIFI has become the standard for most rental space, making sure the WIFI is powerful and fast enough for small to large groups is a massive plus – the larger the group, the bigger the bandwidth. Moreover, seamless technology is increasingly important for individuals and groups attending meetings. In today’s fast-moving economy, attendees are walking in with different forms of technology, including laptops, tablets, mobile phones, and combinations of all. Having the appropriate connectors and tech-ready accessories that work with both Mac and PCs or for whatever comes through the doors is necessary.

Tip: Meeting rental spaces should have technology that can connect and handle multiple devices all at the same time seamlessly.

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